Office Manager

Requisition ID STU00007I

 

Description

Infinity Ward is currently seeking an Office Manager in the Woodland Hills, CA area.  The ideal candidate will have three or more years of experience in a similar role.  We are looking for someone who is detail oriented, organized and has a flexible approach to work.

 

Responsibilities:

  • Coordinate all office moves ensuring desk, IT and phone set up is completed in a timely manner for new hires and any team moves. 
  • Order and maintain parking sticker validation coupons.
  • Ensure that reception is covered between the hours of operation, which includes covering lunch for receptionist when Office Coordinator is unavailable.
  • Maintain a thorough knowledge and good working relationship with the company’s vendors and contact details.
  • Manage all building maintenance requests and service calls.  Manage studio construction/remodeling projects.
  • Organize arrangements required for conferences and meetings including catering, AV and telephone equipment needs.   Maintain TV monitors in kitchen/common area with both new and relevant content.
  • Ensure office equipment is operational for employees i.e. photocopier, fax, coffee machine.
  • Order and maintain stationery, business cards and other supplies.
  • Lead coordination efforts for all IW events which include obtaining required doc of insurance from vendors.
  • Liaise with suppliers to ensure office is well stocked, maintained and clean.  Purchase goods and services in relation to facilities and process payment of invoices.
  • Be first point of contact for building security; Respond to security alerts, Manage ID/Building badge activation requests.
  • Coordinate postage and courier services.
  • Responsible for maintaining all studio Organizational Charts.
  • Negotiate with external suppliers/vendors ensuring competitive prices and efficient service agreements are agreed to. 
  • Miscellaneous duties as required.

Technical skills/experience:

  • Previous experience for at least 3+ in a similar position and environment is highly considered.
  • Ability to problem solve, think on your feet, and use good judgment to make decisions when decision makers are not available.
  • High level of customer service experience and professional, friendly attitude required.
  • Computer literacy and advanced level knowledge of Outlook, Excel, Word and PowerPoint.  Proficiency with Visio.
  • Exceptional organizational skills.
  • Good interpersonal skills.
  • Must have a strong sense of urgency on all matters.
  • Team oriented attitude with the ability to work under pressure and to deadlines.
  • Good communicator – both written and oral.
  • Highly self-motivated, fast learner, proactive and keen to progress.
  • Ability to work independently, in a fast pace environment.
  • Knowledge of video game industry and/or entertainment industry a plus.

Job: Admin
Primary Location: Woodland Hills
To Apply:  Send resume and cover letter to jobs@infinityward.com